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Converting Legacy Media in the Digitization Studio

Public scanning options available within the library

Two free overhead book scanners are located on the third floor of Lauinger Library, next to the water bottle filling station.

Users with a Georgetown NetID will be able to quickly scan pages from books or documents up to 17 x 24 inches. Scans can be saved to a USB drive or as an attachment via email. A foot pedal has been installed to assist with quick book scanning, allowing users to scan 18 pages in under a minute. The cradle your document or book sits on while being scanned can be set to lay flat for loose documents or angled in a V to hold a bound book, which eliminates glare and distortion in scans. Scans are set by default to "Auto Split" which intelligently splits book pages to one physical page per PDF page when scanning books.

Output Formats

  • PDF Image (default)
  • Searchable PDF
  • JPEG Image
  • PNG Image
  • Rich Text

Output Destinations

  • USB drive (via any of the three USB ports)
  • E-Mail (25 MB attachment limit)

Policies and Best Practices

  • Please limit your usage of the scanner to 5 minutes when someone else is waiting behind you.
  • Don’t see a symbol you need to type on the on-screen keyboard? Try hitting the Shift key to change the top row of numbers to symbols.
  • You can send your scans to any e-mail address.
  • Your first page scan must be initiated via the Scan button on the far right touchscreen. Subsequent page scans can be done via any scan button; the touchscreen directly underneath the book cradle or using the foot pedal. Note that the touchscreen underneath the book cradle does not reset its selected scan settings between sessions.
  • For clear book scans, hold the pages back with your fingers so that they are flat in relation to the book cradle panels. Use the foot pedal to scan with this method.
  • For best scans, the book or document should be placed as close to the middle of the cradle as possible, but the red focusing laser must also be visible on your document.
  • There is a 25 MB limit on email attachments, this equates to approximately 580 B&W pages or 70 color pages. There is no such limit when saving to USB drives.
  • After 5 minutes of inactivity, the scanner will end your session automatically (and any un-output scans will be deleted).
  • For more information regarding the scanner and the scanning process you can always refer to the Guide via its tab on the main screen or contact the Lauinger Service Desk.

In-Depth Documentation

Download a PDF version of the full KIC Bookeye guide

Multifunction Printers and Scanners

Most public printers are scanning-capable. Scanning is available at no charge, but is only accessible to patrons with GOCards or Guest Print Cards. For more information and to view a list of scanner locations, visit the UIS printing website.

Scanning a Document on a GU PaperCut Printer

With PaperCut you can scan documents to your email, Box account, or Google Drive.  

  1. Log in to the printer, either by tapping your Mobile GOCard or NFC-enabled (chip) physical GOCard on the card reader, or by following one of these alternate methods to log in to the printer.
  2. In the next screen, select Scan.
    Select 'Scan'.
  3. Select the destination. You can scan your document to your email as a PDF attachment or save it to your Box or Google Drive account.
    Select from either of the following scanning options: 'Scan to My Email', 'Box', or 'Google Drive'.
    1. If you choose Scan to My Email, PaperCut will compose a message to your GU email.
    2. If you choose Box or Google Drive, you’ll need to link your Box or Drive account to PaperCut. (Note: You’ll only need to do this once.) Check your email for a message with the link to complete the integration on first use, and then click on Login to authorize. (Note: In the example below, an email message is displayed showing that Scan to Box was selected.)
      Email from PaperCut stating how to scan your document to Box.

      You can then access your scans from the cloud service in the Scans for PaperCut MF folder that was created when you provided authorization.
      Screen showing a list of your scans in Box.
  4. Enter the parameters for the scan, such as prompt for next page (only needed if using the scanner glass instead of the Automatic Document Feeder (ADF) ). Enter the Email Subject and the document Filename.
    Set scanning parameters, such as filename and subject. Click 'Change settings' for additional settings. Click 'Start' to begin scanning.

    You can also select Change Settings to view or change additional settings, as shown below. Click Start to begin scanning.
    Screen with additional PaperCut scanning settings.

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